CIOOS Privacy Guidelines
The Canadian Integrated Ocean Observing System is committed to a high level of privacy protection for our website visitors, and data users. These guidelines outline how your information is used when you visit our websites, social media, and/or data products, and how we store information about users.
CIOOS is part of a global ocean data network that is committed to your privacy. As such, we follow the NOAA privacy guidelines to guide our own work in sharing data with our ocean partners. When you visit the CIOOS website (www.cioos.ca) or any of the regional sites, CIOOS Atlantic (www.cioosatlantic.ca), CIOOS Pacific (https://cioospacific.ca/), or St. Lawrence Global Observatory (www.slgo.ca), we collect a limited amount of data to help us determine how our products are serving you. This information may include:
- Your internet domain. For example, if you write to us from a gmail account, we may see “gmail.com” in our analytics tools.
- An IP address, or the location on the internet where you get your service.
- Your browser and operating system. This helps us troubleshoot any specific problems your system may encounter on our sites.
- The date and time you visited the site.
- The pages you visit; and
- If you linked to our website from another website, the address of that website.
Your Privacy When Contributing Ocean Data
CIOOS supports a limited number of open data license agreements, and imposes no restrictions on the data beyond those required by said licenses. The chosen license may require contact information to be shared. For example, a common open data license is the Creative Commons Attribution 4.0 International (CC BY 4.0), which requires that users provide attribution and contact information of the dataset owner. CIOOS collects contact information for each dataset as a mandatory field in the CIOOS metadata profile. These examples of contact information will be available publicly as part of the CIOOS catalogue through the CIOOS website for each dataset entry.
CIOOS takes the security of our systems very seriously. We follow best practices and recognized approaches in protecting our systems and work to ensure they are updated regularly. This will include monitoring for unauthorized access to our systems. In the case where illegal activity is suspected, CIOOS may be required by law to share information with Canadian government agencies or law enforcement with an official federal or provincial search warrant.
Information Collected Through Contact or Other Forms
CIOOS will never collect personal information unless you provide it. When we receive your personal information via our contact forms, newsletter subscriptions, or through a survey, we consider that you have provided this information voluntarily for the purposes of delivering whatever service you requested. This information is not shared with any third parties and is removed once we are sure we have successfully completed the requested service. In some instances, we will store information such as email addresses on a listserv for repeated communications, like our newsletter. It is possible to unsubscribe from these communications at any time, and we do not store your information once you have unsubscribed.
How We Use Your Information
Information collected by CIOOS may be used for various reasons and shared across our regional systems. We are committed to ensuring you are aware of how this information will be used when you provide it. For example, surveys and requests for information will disclose how we intend to use the information and how we will protect it from being disclosed to outside forces.
Some examples of how we collect and use your information:
Data Sharing with Partners
Partners that share their data with us may be required to share contact information of relevant employees so that the public can contact them for more information.
Third Party Organizational & Socia Media Tools
- MailChimp: CIOOS uses MailChimp to create and distribute our newsletter and other promotional emails. Please note that you are subject to MailChimp’s data security and private policy when viewing our emails.